Proposals to Host 2028 T21RS Conference

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Call for Proposals to Host 2028 T21RS Conference

T21RS is inviting proposals to host our next conference in 2028. The call is open to locations outside of the US as we alternate between the US and elsewhere. Our conferences are usually in June to avoid conflicts with other meetings and happen every 2nd year.

The deadline for the letter of intent is January 15, 2026. After invitation by the Executive Board, the deadline for the full proposals is March 15, 2026. The winning bid will be announced at our 2026 meeting in Denver, Colorado, USA.

Requirements:

  1. The conference will be hosted by a local organising committee, and the successful bid will need to include proposed membership of the organising committee. The programme itself is organised by a program committee that will be appointed by T21RS, which will work together with the organising committee to design the
  2. See annex 1 for the typical duties of the organising
  3. Inclusion of early career researcher(s) in the organising committee will be judged
  4. A professional congress organiser will support the conference but fundraising, and local arrangements will be the responsibility of the local organising committee
  5. The bid is open to any member(s) of T21RS (from at least January 2020) and who must be up to date with their payment of membership fees.
  6. Our conferences are typically attended by 300 delegates; the proposal will need to demonstrate the ability to host a conference of this size.
  7. Venues need to include the possibility of break-out rooms
  8. Options (within or outside of main venue) for an opening social event and a gala dinner need to be included
  9. Proposers should not engage in any agreements at this stage, but we do require details of potential venue(s) and approximate costs (based on quotes), including
  10. Proposals should also include accommodation options, and outline access from international travel hubs.
  11. Other considerations may include interest from local academic or clinical audiences, family organisations, and potential sponsors.

Interested members should first communicate the intention to present an application to the Technical Secretariat (secretariatecnicat21rs@bcocongresos.com). This will be followed by a full application to be submitted to the Executive Committee by the deadline.

Shortlisted proposals may be asked to present their proposal at the May 2022 Executive Committee meeting. The T21RS executive committee will select the venue among the proposals. The successful local organising committee will be expected to present the bid at the General Assembly.

More information, including annex 1 and application (due after acceptance of letter of intent) found via this LINK.

SUBMISSION DEADLINE: January 15, 2026